Concluding Sentences: Tips for Ending Responses Effectively & Professionally

Share on facebook
Share on twitter
Share on linkedin
Share on whatsapp

A few weeks ago, I recorded a live podcast episode about concluding sentences. 

Concluding sentences are the last sentences in a paragraph. When you’re speaking, they are the final sentences that signal the end of what you’re saying. I got the idea for this topic after a session with one of our students. She told us that she often struggles to conclude her responses when somebody asks her a question.

Do you struggle with this, too?

For example, imagine you’re giving a presentation in a meeting at work. After your presentation, somebody asks you a question. You proceed to give a brief and concise answer.

And then, crickets. The room goes quiet.

You’re not sure whether to continue speaking or wait for the person who asked the question to say something. The situation becomes awkward, and you’re not sure if you’ve effectively explained yourself or not.

Have you ever been in a similar situation?

If so, this episode was made for you. I share tips to help you effectively and professionally end a response to a question so you no longer end a meeting wondering whether you’ve addressed all questions or left people even more confused.

Watch the episode here.

You can also listen to this episode on SpotifyApple Podcasts or Google Podcasts.

Let’s dive into the five ways you can effectively and professionally conclude your responses:

1. Use Polite Language

Show respect to the person who asks you the question, as this fosters a positive atmosphere for further interaction. Even if the question may seem hostile or incite strong emotions, you can still thank them for it so that you come across as calm and professional.

  • “Thank you for your question.”
  • “I appreciate the question, Julia.”
  • “I love that question.”
  • “Thanks for asking.”
  • “Really good question.”
  • “Thank you for giving me the opportunity to answer that question.”
  • “As you can see, I’m very passionate about this topic. So thank you for the question.”

2. Summarise Your Points

If you’ve given a long answer to a question, it’s a good idea to summarise your answer. You can use the PREP framework (Point, Reason, Example, Point), or quickly reiterate the points of your answer so people know that you’ve come to the end.

  • “In summary,…”
  • “To close the loop…”
  • “In conclusion…”
  • “To sum up…”

3. Invite Further Discussion

Depending on the audience and setting, you may want to invite further discussion. Here are some phrases you can use:

  • “Is there anything else that you need me to clarify?”
  • “Do you have any other questions?”
  • “I’d love to talk more about this. Let me know what else you’d like to know.”
  • “I’ve covered the basics, but if you’d like to explore this topic further, I’m happy to dive deeper.”
  • “This is just the tip of the iceberg. If you’re interested, we can delve into more specifics.”
  • “If you have any follow-up questions or need clarification on any point, please don’t hesitate to ask.”
  • “I’ve given you an overview, but there’s much more to discuss. Would you like to explore any specific aspect further?”

4. Provide Closure

If you’ve given a short answer and summarising is not necessary, then it’s good to just end by saying a few words to signal that you’re done.

  • “That’s all I have to say about that.”
  • “That’s all I can share for now.”
  • “That just about covers it.”
  • “That should cover everything.”
  • “That’s all from my side.”
  • “That’s the gist of it.” (The “gist” means the main or essential part of something.)
  • “That concludes my explanation.”

5. Allow Another Person to Speak

When you’ve come to the end of your answer and used the tips and phrases I’ve shared above, you may want to pass the table to another person in the group. It could be the chairperson of the meeting, a team member supporting you, or just another person in the meeting.

You can just say the person’s name as a cue that it’s their turn to speak, but here are a few phrases you can also use:

  • “[Chairperson’s name], shall we continue?”
  • “[Team member’s name], is there anything you want to add?”
  • “[Team member’s name], anything you want to say?”

 

Or move on to the next question:

  • “Next question?”
  • “Does anybody else have a question?”

 

I hope this episode is useful for you.

The next time you’re asked a question, try using these five tips so you can end your response in an effective and professional way. By incorporating these strategies, you’ll be able to end your responses with confidence and professionalism.

Practise these techniques, and soon they’ll become second nature. Don’t forget to watch the podcast episode for more in-depth insights.

Till our next episode!

Do you want to speak English with confidence?

Sign up to join our free video training, Speaking with Confidence. We’ll send you seven tips to your email address!

Here’s Tip 1 for a sneak peek of what’s in store for you.

Hi there!

We’re Azimah, Amnah and Aisya from Malaysia. We created My English Matters as an online platform to help people improve their English.

You may have seen us on: